Children’s Week Picnic

Children’s Week Picnic Exhibitor Applications

Applications are currently open for Exhibitors at this year’s Children’s Week Picnic to promote child & family related businesses to the diverse Wyndham community at this long running and much-loved family event.

This event attracts families from all over the Wyndham area, all looking for a fun day out in Wyndham Park.

Exhibitor benefits:

• Connect your child/family-oriented brand with a very targeted audience
• A focus on the rapidly growing West region with the vast majority of attendees local residents
• Be seen in a positive, fun filled environment – people are there to have fun, and will associate your brand with this fun filled day
• Build brand awareness
• Get instant customer feedback
• Knowledge sharing and education
• Build membership or make sales 

This event is free for attendees, and we do request that all exhibitors provide a FREE, suitable activity or demonstration as part of their offering. Activities should provide an opportunity to engage children and could include craft, games, music and more! 

Key Dates & Times:

Sunday 26 October 2025

10am - 4pm

FREE Wyndham City event

2025 Exhibitor Packages 

Standard Exhibitor - $265 + GST
Includes a 3x3 Marquee, Personalised Event Signage, 1 x Trestle and 2 x Chairs

Premium Exhibitor - $365 + GST 
Includes a 6x3 Marquee, Personalised Event Signage, 2 x Trestles and 2 x Chairs

Not for Profit Exhibitor - $165 + GST 
Includes a 3x3 Marquee, Personalised Event Signage, 1 x Trestle and 2 x Chairs. 
(Proof of NFP status will be required) 

Applications close strictly at 5pm Friday 15 August.

• Please note that completing an application does not guarantee that you will be accepted and that not all applications will be successful. Wyndham City will make the final decision about successful applicants based on suitability and the requirements of the event and any decisions are made for the benefit of the event and guests that attend.
• You will be advised whether your application has been successful or unsuccessful by Wyndham City within two weeks of the closing of applications.
• If your application is successful, you will be required to pay all site fees within 30 days from receipt of invoice as per Council’s payment terms or your site may be re-allocated.

Exhibitors Apply here

Tickets

Children’s Week Picnic is a popular free event run by Wyndham City Council. A pre-booked ticket is required for entry. Free tickets will be available to book from www.wyndham.vic.gov.au/childrensweekpicnic  on Monday 13 October from 9am.

If you have not pre-booked a ticket, please do not attend the event. 

Ticketholders who find they can no longer attend are kindly asked to cancel their booking so we can make tickets available to others.

Please bring your tickets and have them ready to show at the event entrance.

Event Entry
Gates open at 10am. Tickets will be checked at entry gates.

Free children’s wristbands are provided prior to the event entrance and at the Information marquee. Parents or carers can write their phone number on the wristband and put around the wrist of their child. This helps us to quickly reunite you with your child should they get lost during the event. Please ensure a phone number for a parent or carer who is at the event is written on the wristband. 

Please supervise your children at all times.

Entry to Wyndham Park:

There are three pedestrian access points to enter Wyndham Park:

• Wedge Street Piazza, Watton Street
• Across Werribee Bicentennial Bridge from Comben Drive
• Wyndham Park Skate Park – via Cottrell St Car Park or Werribee Street Nth

Parking:

There are a range of public car parks located close to Wyndham Park, in the Werribee City Centre including:

• West End Car Park at the corner of Werribee Street Nth and Watton Street
• Wyndham Cultural Centre Car Park, via Synnot Street or Watton Street
• Riverbank Car Park on Comben Drive
• Werribee Train Station Car Park on Manly Street
• Cottrell St Car Park
• Holiday Inn (Hunter Building) Car Park, via Synnot Street or Rushford Lane
• Cherry St Car Park
• There is also street parking along Watton Street and Synnot Streets

Please ensure you check street signage and time restrictions

Public Transport 

Wyndham Park is a short walk from Werribee Train Station and the Werribee Station/Manly Street bus terminal. If you are arriving by train or bus at Werribee Train Station, proceed to Comben Drive and enter Wyndham Park across Werribee Bicentennial Bridge. 

To plan your journey, visit www.ptv.vic.gov.au 

We are committed to making Children’s Week Picnic an inclusive and accessible event. If you have specific accessibility requirements, please reach out, and we’ll do our best to accommodate them.

Accessibility Information

Accessible Parking

• Accessible Parking is available in all listed nearby car parks. The closest accessible parking is
  • Riverbank Car Park on Comben Drive
  • Cottrell St Car Park
  • Wyndham Cultural Centre Car Park, via Synnot Street or Watton Street

There is also accessible street parking along Watton Street and Synnot Streets.

• Accessible Toilets are available onsite – please check the event map for location. Please note, there are no toilets with a hoist or shower facilities onsite. 
   
• Wyndham Park is a large park, which takes time to get around. Is approximately a 5–10 minute walk from nearby car parks to the event entrance. There are some grassed and gravel areas including sealed paths and ramps throughout the site and the site is mostly flat. There are stairs and a ramp leading into the park from all entrances.
   
• Auslan interpretation will be included on the main stage.
   
• A Sensory Space is provided at the event to provide a quiet space for people to self-regulate and assist with reducing sensory input. The space will feature comfortable furniture and sensory tools. Please check the event map for details.
   
• Hidden Disabilities Sunflower Initiative – this event supports this initiative. Trained staff members will be wearing a Sunflower Badge. Wyndham Residents can pick up one free Sunflower product from any Wyndham City Council Library.

• Social Story - The Social Story helps people to prepare for what to expect when attending this event. There will also be some printed copies available to collect from the Sensory Space.
   
• Event Staff are identified by wearing pink high-visibility vests. If you need assistance or require further information, please see a member of our team. 
   
• The Information marquee is located on the main lawn where staff can provide more information and assistance. Please check the event map for details. 

If you have specific requirements or would like to speak to a member of our team about your accessibility at this event, please contact Jemma Redmond on 03 8734 0267

Lost Children/ Child Safety
Please ensure you supervise your children at all times. For added safety, you can collect an ID wristband for your child at any entry point, allowing event staff to assist if you become separated.

Pets

Whilst dogs are permitted in the park on a lead, we kindly ask that you consider the wellbeing of your pet before bringing them along. The event is expected to attract large numbers of people. This kind of environment may be a lot for you dog to take in and we recommend keeping them at home in a comfortable and familiar environment.

Bikes/E-Scooters

Bicycles, motorised bikes, scooters, and e-scooters are not permitted to be ridden within the event area and must be walked or parked at the designated entrances. Please bring your own lock if parking, as items are left at your own risk. Exceptions apply for mobility scooters and aids.

Toilets

All gender toilets including accessible toilets will be positioned near the main lawn. 

Baby feeding and nappy changing

Facilities will be located within the Australian Breastfeeding Association marquee and a Parent Pod for privacy when changing and feeding. 

Accessible toilets also be equipped with change tables. Hand Wash Stations are available. 

Water

A water fountain is available onsite with water bubblers and taps for filling up bottles. We recommend that you bring your own water bottle. 

Weather

Please come prepared for all weather. If we determine the weather is extreme the events may be cancelled for safety. We will endeavour to communicate any cancellation via Wyndham City’s social media pages.

What to Bring

Please come prepared for all weather including bringing an umbrella and wearing appropriate clothing. We recommend you bring a hat, water bottle, sunscreen, picnic rug, umbrella and jacket. 

Sunscreen will be available at the event entrances and Information marquee.

If you have any further questions, please contact us at events@wyndham.vic.gov.au 

You are welcome to pack a picnic to BYO food and non-alcoholic drinks. There will also be a variety of delicious food trucks providing various sweet, savoury and non-alcoholic drinks (including dietary and children’s options) for purchase onsite. 

Cashless payments are recommended wherever possible, however please be aware there is NO ATM onsite.

Live streaming or broadcasting of events is not permitted. Commercial photography, filming and the use of drones at the event is not permitted without prior permission from Council.

A Council photographer and videographer will be taking photographs and footage at the event. We’ll share these on our social media and websites. If you prefer not to be photographed, simply let our official event photographer and/or our event staff know.

You can share your own photos of the event to our Facebook or Instagram!

Tag us at #ChildrensWeekPicnic