My group would like to use a sporting reserve in Wyndham. How do I make a booking?

Provided your group has public liability insurance cover, sporting reserves within Wyndham can be booked on a casual basis through a casual booking process. Bookings are subject to availability.

You can request a booking by completing the Casual Use Booking Form and returning to FacilitiesandRecreation@wyndham.vic.gov.au or your Sport and Recreation Development Officer.

If your group doesn’t have insurance, grounds are still available for community use. However, if a group comes along that has made a booking (they will have a Wyndham City issued confirmation letter) you will need to find another space to play and allow the group with the booking to commence their activity without disruption.

My group would like to use a sports pavilion in Wyndham. How do I make a booking?

Provided your group has public liability insurance cover, sports pavilions within Wyndham can be booked on a casual basis through the casual booking process. Bookings are subject to availability.

You can request a booking by completing the Casual Use Booking Form and returning to a Sport & Recreation Development Officer.

When does the Winter and Summer Seasons start and finish?

  • Summer Season – 1 October to 31 March
  • Winter Season – 1 April to 30 September

Where can I get information about Seasonal Allocations fees for my Club?

A fees schedule is outlined in the Sports Facility User Guide. There are different brackets of fees depending on how many hours your group uses the facility each week.

Groups should only request the times that they intend to use the facility.

We’d like to do pre-season training, how does that work?

Groups can apply to do pre-season training in the two month period leading up to their season.

Groups should complete the Pre-Season Application Form and return to your Sport & Recreation Officer. Pre-Season use is charged at the pro-rata rate using the seasonal fee schedule.

There is an issue in the sports pavilion or on the ground, how can we report this to be fixed?

OUT OF BUSINESS HOURS: Please call Wyndham City Council’s After Hours Switchboard on 9742 0777. Certain Parks (all sports field related issues) and Facilities Management (all pavilion related issues) staff will be on call and will be directly contacted by the switchboard.

DURING BUSINESS HOURS: Please contact your Sport & Recreation Development Officer via phone or email to report the problem. Your Sport & Recreation Officer will act as the conduit between the Club and the most relevant Council department to action and respond.

How do we get some extra keys?

Please contact your Sport & Recreation Officer on 9742 0777. If you already have keys and would like more of the same type, please report the key number (e.g. B2.572) to speed up the process.

Keys generally take a week to arrive if they are not in stock. Your Sport & Recreation Officer will let you know when the keys can be collected. A $30 bond applies for each key.

We have an issue regarding garbage and recycling bins at the Sporting Reserve, how can we report this?

Please report any issues regarding damage, theft or more bins required to your Sport & Recreation Development Officer.

Our Club would like to put up some sponsor signage at the sporting reserve, where can we get information on this?

Please refer to the Sports Facility User Guide for a complete breakdown of allowed signage.

Clubs can put sponsor signage on the field fencing (facing inwards only) without approval. Other permitted signs (including Real Estate Boards) require an approval prior to being erected. Please contact your Sport and Recreation Development Officer.

Our Club has an idea to improve our facility, who do we liaise with?

These are called Club Capital Works Requests. In the first instance, please send your idea through to your Sport & Recreation Development Officer. Feedback from the Recreation Strategy team and other Council departments will be gathered to assess how it aligns with Council policy and if any further information is required.

Clubs are invited to submit a Capital Works Priority List (prioritising any existing and new items) by the end of September each year. Officers then consolidate all club requests into an overall Capital Works Request List. All requests are then considered for the next available budget process (starting July the following year).

What is Council’s budget process?

Up to the end of September – Clubs to submit Capital Works Priority List.

  • October – Capital Works Request List is prioritised and presented for consideration in Council’s next budget.
  • November to April – Draft Council budget developed by Councillors and Executive.
  • May – Draft Budget released
  • June – Clubs have the opportunity to submit a late budget submission and may be invited to present to a Special Council Meeting
  • July – Final Budget adopted

Can Wyndham City assist in promoting an event or program we are running?

There are a number of ways that we can assist you promote your event or program. These include via Wyndham City’s social media, website, mailing lists and events etc.

What we need from your Club is a flyer that contains all the details of the event or program that you are running. We can then talk through and determine the most appropriate ways to promote your event.

You can also complete an online submission form to appear in the What's On Calendar on Council's website.

 

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