2026 Children's Week Picnic Event Exhibitor Application Form

Event Details 

Date: Sunday 25 October 2026 
Time: 10am to 4pm 
Venue: Werribee Park, K Road, Werribee 

Bump in: Saturday 24 October 10am to 3pm (Optional. Event Management must be notified) Sunday 25 October 7am to 8.30am (No vehicle access after 8.30am) 

Bump out: Sunday 25 October 4.30pm to 6.30pm (No vehicle access before 4.30pm) 

Site Maps: Access details and site maps will be sent out no later than 1 week prior to the event. 

Site Provisions: As part of your package, you will be provided with corflute signage on the front of your marquee, please fill in the section below with the name you would like printed on this sign. 

It is expected that internal departments will provide: 

  • Sufficient additional signage and decoration of your marquee in line with the quality and style of the event. All freestanding signage must be sufficiently weighted and se‐ cured. No signage should be placed more than 1m in front of your marquee. 
  • Tablecloths for any tables if required. 
  • All related equipment and accessories for preparation and activity service 
  • Staff for set-up, service and pack-down 
  • Provision of rubbish bins and bags inside your service structure (waste removal will be provided) 

All sites must have adequate staffing levels for the duration of the event.

Privacy Collection Statement

Your personal information is being collected by Wyndham City Council for the purpose of event planning and delivery. Your information will be stored in Council’s Customer Database and used to identify you when communicating with Council and for delivery of services and information. By registering your details, you consent to the collection, use and disclosure of your personal information as stated in the Terms and Conditions. Your personal information will be handled in accordance with the Privacy and Data Protection Act 2014 (Vic).

For further information about how your personal information is handled, visit Council’s Privacy Policy.

Your Details
Application Type
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Do you require Power? (required)
Do you have cashless facilities? Note: there will NOT be an ATM onsite. (required)
Please note we also strongly recommend to supplying your own portable WIFI or hotspot device to ensure reliable connection. See the Event Guidelines document atthe bottom of this application for further information.
Single Use Plastic, Balloons and Waste

Wyndham City strives to incorporate environmentally sustainable principles at events. This includes the Single Use Plastic Policy. Council encourages that all exhibitors only use compostable or recyclable packaging and do not provide single use items such as plastic straws, plastic wrappers/bags or plastic plates and cutlery. For the full list of prohibited items please see the Event Waste Management document linked to the online application form. Please note that balloons are not permitted at any Wyndham City Event due to considerations of waste reduction and environmental restrictions. Council will provide back of house bins and event bins for food and biodegradable packaging, recyclables and landfill waste. Please ensure that you utilise the back of house bins and do not fill up the event bins throughout the site which are for patrons use only.

View Wyndham's Event Waste Management Policy

Public Liability Insurance
All vendors must hold current Public Liability Insurance for a minimum of $20 million coverage. If current certificate expires prior tothe event date, we will require you to supply an updated Certificate of Currency before the event day.
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Working with children check

In-line with Wyndham’s Child Safety and Wellbeing Code of Conduct all stallholders, suppliers, artists and performers must ensure that any staff members or volunteers who are engaged in child-related work and whose roles involve regular and direct contact with children have a valid Working with Children Check (WWCC). This is crucial to keeping children and young people who attend our events safe from harm to maintain a secure Child Safe environment for all attendees. You are also required to provide evidence of the WWCC upon request, as we reserve the right to verify compliance. 

For detailed information on the requirements and how to obtain a WWCC, please visit Working with Children Check Victoria.

Please read Child Safe Code of Conduct.

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Agreement

Please download and read the following documents before submitting this application. By acknowledging, you confirm; you have read and understood ALL of the documents and agree to adhere to all contained information and conditions if I am successful in my application:

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