Saturday 24 June 2023, 3pm – 9pm
Penrose Promenade Park, Cnr Wickford Rd & Tarneit Rd, Tarneit
FIREFLY Night Market is back for 2023! Soak up the buzz as you explore market stalls, live music, cultural performances, interactive art and more.
With more than 70 market stalls to explore and a vibrant line up of entertainment to take to the stage, including LED performances and a fire show, there is something for all ages.
Indulge in scrumptious bites and tasty treats from a selection of food trucks or escape the crowds and chill out in the chai tent with an aromatic cuppa.
So, book a date with the family, get ready to rug up and come down to enjoy everything on offer while you support local.
The FIREFLY Night Market is part of the Meet me in Tarneit series of events. This free Wyndham City event series is being delivered by the Tarneit Suburban Revitalisation Program in partnership with the Victorian Government.
GETTING THERE AND ROAD CLOSURES
To safely set up and run the event there will be one road closure and some changed traffic conditions surrounding the park. Wickford Road will be closed between Penrose Promenade to Tarneit Road from 3pm to 9:30pm. Access will be maintained for emergency vehicles and Bus route 167 will continue to service the bus stop outside the shopping centre.
Traffic management will be in place throughout the day and evening to help guide motorists, pedestrians and cyclists through the area safely.
Getting There and Parking
If you live close by, we encourage walking to the event. It’s amazing to have an event in your own backyard so take advantage of the proximity to you and walk from home.
The event is easy to get to by bus. The 167 Bus route stops directly outside the event location. This bus connects with Tarneit Train Station. Click here to see bus route and timetable.
Public parking is available at Tarneit Gardens Shopping Centre. There is also parking available on the street. Traffic management officers will be present on the night assisting with parking management. Patrons are encouraged to park a short distance away and walk in.
Accessible parking is available at Penrose Community Centre (outside the Ageing Well Facility) and Tarneit Gardens Shopping Centre (outside Chemist Warehouse).
Drop off Zone
There will be a designated drop off and pick up zone allocated. Please check in on this page closer to the date for the exact location.
What is Firefly Night Market?
Firefly Night Market is part of Meet Me in Tarneit series of events. It brings together local artisans, makers and performers for one huge night of entertainment and supporting local. There will be more than 70 market stalls, food trucks, light installations, cultural performances, fire shows, roving performers and more.
You’re encouraged to bring the family, catch up with friends and enjoy a vibrant night of entertainment while supporting local.
This free Meet Me in Tarneit event series is being delivered by the Tarneit Suburban Revitalisation Program in partnership with the Victorian Government.
What is new For Firefly Night Market 2023?
Extended hours, larger event space, more food trucks, more market stalls and more entertainment. You asked and we delivered!
Is there an entry fee?
There is no entry fee and no bookings required. This is a free Wyndham City event with funding from the State Government.
How do I apply to be a stallholder?
Market stalls and food truck sites are now fully booked. If you would like to go on the waiting list please email email@example.com
What happens if it rains?
Weather will be monitored in the lead up and throughout the event.
If there is extreme weather forecast in the days leading up to the event, messaging will be placed on the Wyndham City website www.wyndham.vic.gov.au and the Wyndham City Facebook page to alert attendees that elements may be moved, postponed or cancelled.
Will the event be accessible?
Yes, the park is accessible. However, it’s important to note the event is held in parkland and the ground can be quite uneven in places, unassisted wheelchairs may struggle in wet weather.
We welcome visitors with assistance animals certified by a registered authority.
Will there be food available for purchase?
Yes, there is a wide selection of food trucks on the night with savoury and sweet offerings.
Do I need cash/card for purchases?
All stallholders will have card facilities.
Is the event family friendly?
Yes, there is something on offer for all ages including kids’ activities and sporting workshops for teens.
Can I bring my dog?
For their comfort and confidence, we recommend people leave their dogs at home.
Whilst dogs are permitted in the park on a lead, we kindly ask that you consider the wellbeing of your pet before bringing them along. The event includes light installations, loud sounds from the stage and is expected to attract a large number of people. This kind of environment may be a lot for your dog to take in and we recommend keeping them at home in a comfortable and familiar environment.
Will there be additional toilet facilities on site?
Yes, additional toilets will be on site with one accessible toilet. Toilets are also available at Tarneit Gardens Shopping Centre.
Who can I contact for more information?
For further information about the Meet Me in Tarneit events contact Wyndham City on 1300 023 411 or firstname.lastname@example.org
Applications for stallholders are now open!
If you’re a local maker, artisan, designer, grower or entrepreneur we’d love to hear from you.
This family-friendly market prioritises artisan and ethically sourced products.
Please carefully read though the stallholder information and Terms and Conditions and apply via the link below.
STALLHOLDER KEY INFORMATION 2023
To be considered for a stall at the Firefly Night Market, applications will be assessed on the criteria below:
Please note: Stalls will be allocated according to product variety. It is not guaranteed all applicants will be allocated a stall
MARKET CONTACT DETAILS
There is no cost.
Stallholder sites and locations will be allocated at the discretion of Council and/or Council’s Market Manager
(A description and images of your products for sale is required to assist Council in allocating the location of your stall).
All sites will be provided with:
Power will be supplied to Food Vendors only (at vendors request)
Water will NOT be supplied to any stallholders.
Stallholders are required to supply:
Signage and displays must be confined to the stall site, to keep pathways and emergency exits clear.
Stallholders must leave the site clean and tidy, and must take their rubbish home with them
Stallholders must be present at their stalls for the duration of the operating times of the market (3pm - 9pm). Stallholders must adhere to arrival times as advised by Council’s Market Manager latest and are not permitted to pack up or leave before the market finishes. Stallholders must vacate the site by 9.45pm.
SET UP AND PACK DOWN
In the week/s leading up to the market, stallholders will receive an information pack that outlines their bump-in time, stall location and parking. Please note that stall location is subject to change, due to last minute changes or cancellations – please follow the direction of Council staff and Council’s Market Manager on the day.
PUBLIC LIABILITY INSURANCE
Stallholders are required to hold Public Liability Insurance with a minimum of $10 million cover, and must submit a copy of their current Certificate of Currency with their application.
PRODUCT LIABILITY INSURANCE
Stallholders who are selling beauty products, bath products and/or toys, are required to hold Product Liability Insurance with a minimum of $10 million cover and must submit a copy of their current Certificate of Currency with their application.
FOOD & HEALTH REGULATIONS
Food stallholders must comply with all relevant food handling regulations and standards pertaining to local government. All food stallholders must be registered with Streatrader and must provide a copy of their Streatrader Statement of Trade at least 5 days before they day of the market. Contact Wyndham City’s Environmental Health on 9742 0738 for details. Find information on Streatrader here: https://streatrader.health.vic.gov.au/
Please notify Council ’s Market Manager at least 5 days prior to market day if you need to cancel your stall.
In the event of bad weather, it is at the discretion of Council to cancel or postpone the market. If the market is cancelled or postponed, stallholders will be notified as soon as possible.
Firefly Night Market Terms and Conditions
By submitting an application for a stall at the the Firefly Night Market at Penrose Promenade Park from 3:00pm to 9:00pm on 24 June 2023 (‘market’) you agree to be bound by these terms and conditions.
These terms and conditions should be read in conjunction with other documents and information relating to the market, including your application form and the information made available on Council’s website.
Submission of an application does not guarantee a stall allocation. Successful applicants will be notified using the contact details provided in their application form.
1.1 Applicants must:
(a) be aged 18 years or above;
(b) hold a current active ABN; and
live, work or study in, or otherwise have a connection to, Tarneit, or more broadly, Wyndham.
1.2 Council staff, Councillors and their immediate families are ineligible to apply.
2.1 To apply to be a stallholder, you must submit a properly completed application form between 12:00pm on 1 May 2023 and 12:00pm on 1 June 2023. Applications received outside of this period will be placed on a waiting list.
2.2 You agree to immediately notify Council of any changes to your application, including the request to withdraw your application, by emailing email@example.com:
2.3 Council accepts no responsibility for late, lost, incomplete, invalid or corrupt applications.
- ASSESSMENT OF APPLICATIONS
Applications will be assessed by Council officers and/or Council’s Market Manager in accordance with the Firefly Night Market Criteria.
- SUCCESSFUL APPLICANTS
Council will contact successful applicants by email and advise them that they have been allocated a stall and the products that they will be permitted to sell.
- HOURS OF OPERATION
5.1 Stallholders must arrive on site between 12:20-2:30pm on the market day to undergo an induction and to set up their stall. At the conclusion of the market, stallholders must pack down their stall and vacate the site by 9:45pm.
5.2 Stallholders must be present at their stall and ensure that their stall is operational at all times during the market.
6.1 A maximum of 75 stalls will be permitted to operate at the market.
6.2 Council will provide each stallholder with a designated stall area, which will include lighting, one 3m x 3m marquee, one trestle table and two bistro chairs. Stallholders must bring any additional furniture, such as additional tables and chairs, and all styling equipment that they require to operate their stall. Stallholders are encouraged to bring additional battery operated lighting.
6.3 Vehicles are not permitted on the market site. Stallholders may only bring their products and equipment onto the market site by foot or by their own trolley or cart.
6.4 Stallholders must keep their stalls clean, tidy, free from rubbish and other hazards and well presented at all times.
6.5 Stallholders are responsible for the removal and disposal of their rubbish and waste from the market. Stallholders must not use the public bins at the market to dispose of rubbish.
6.6 Stallholders must ensure that their stall does not exceed the boundaries of their designated stall area.
6.7 Stallholders must be courteous to members of the public, other stallholders and Council officers and contractors. Stallholders agree to conduct themselves in a manner that upholds Council’s values and reflects prevailing community standards.
7.1 Stallholders must ensure that their products comply with Council’s Single Use Plastic Policy.
7.2 Stallholders warrant that their products do not infringe a third party’s copyright or intellectual property rights.
7.3 Stallholders must ensure that they have sufficient product stock to sell at the market.
7.4 Stallholders acknowledge and agree that they should not leave their products unattended. Stallholders further acknowledge and agree that any products left unattended are left entirely at their own risk.
- FOOD AND DRINK
8.1 Where the stallholder’s products include food and/or drinks, the stallholder must:
(a) be registered with Streatrader (streatrader.health.vic.gov.au) and must:
(i) provide their registration details with their application; and
(ii)lodge a Statement of Trade with Council on Streatrader at least 5 days prior to the day of the market;
(b) provide a copy of their proposed menu with their application which clearly identifies the items that cater to dietary requirements or contain allergens;
(c) ensure their stall is equipped with:
(i) hand washing facilities including warm water, liquid soap and paper towels;
(ii) chemical sanitiser for cleaning all food contact surfaces, including equipment and utensils;
(iii) storage for all food products, including hot and cold storage to prevent contamination; and
(iv) digital probe thermometer for any cooked food or food stored under temperature control;
(d) where possible, use compostable or recyclable items to serve food and restrict the use of plastic and packaging to minimise waste.
8.2 Stallholders who have not registered with Streatrader or submitted a Statement of Trade will not be permitted to operate at the market.
8.3 Where a market is declared by Council to be a ‘sugary drink free event’, the stallholder must not include sugary drinks in their product list or menu or offer sugary drinks for sale. The stallholder must only sell approved drinks at sugary drink free events. A list of approved drinks for sugary drink free events is available on Council’s website.
9.1 Stallholders are entirely responsible for the sale of their products at their stall and must provide their own electronic payment system as required.
9.2 Stallholders must only sell the products specified in their application, or as otherwise advised by Council and/or Council’s Market Manager. Stallholders may only sell additional products with Council’s prior approval.
9.3 Council reserves the right to require that certain items or products be removed from sale and/or display.
9.4 Stallholders must not conduct any lotteries, raffles or competitions without obtaining Council’s prior written consent.
Stallholders must ensure that any signage displayed at their stall is not placed outside of their allocated stall area and is sufficiently weighted. Council and/or Council’s Market Manager reserve the right to remove any signage that is outside of a stallholder’s allocated stall area or is otherwise deemed inappropriate for display.
- HEALTH AND SAFETY
11.1 Stallholders must comply with all laws, rules and regulations applicable to the stallholder, their stall and the market.
11.2 Stallholders must notify Council officers and/or Council’s Market Manager of any incident, accident, injury or damage that occurs at its stall or at the market, as soon as is reasonably possible in the circumstances.
The stallholder must comply with:
(a) all State and Commonwealth Government directions, requirements and guidelines in relation to COVID-19; and
(b) any additional requirements in response to COVID-19 that Council may impose from time to time.
13.1 You acknowledge and agree that Council may use the information provided in your application to create a stallholder profile about you and your products, to be published on Council’s website and social media pages for the purpose of promoting your stall at the market and/or the market generally.
13.2 Where you have provided details of your Facebook and/or Instagram account, you acknowledge and agree that Council may tag those account(s) in your stallholder profile and/or public posts on its social media pages in connection with your stall at the market and/or the market generally.
13.3 You warrant that the logo and/or photographs provided with your application (if any) do not infringe a third party’s copyright or intellectual property rights, and you grant Council a perpetual, irrevocable, transferable and royalty-free licence to use and publish your logo and/or photographs (in whole or in part) in any forum or format for the purpose of promoting your stall at the market and/or the market generally.
14.1 Stallholders must not photograph, film, live stream or otherwise record their stall or the market without obtaining Council’s prior consent, such consent not to be unreasonably withheld.
14.2 Stallholders (including their staff, volunteers and contractors) consent to being photographed, filmed or otherwise recorded at the market and consent to Council’s use or publication of photographs and/or recordings in any format whatsoever, acting in its sole discretion.
15.1 Stallholders must hold and maintain public liability insurance in a minimum sum of $10 million per single event and must provide a copy of their certificate of currency with their application and otherwise on Council’s request.
15.2 Stallholders who sell beauty products, bath products and/or toys must hold and maintain product liability insurance in a minimum sum of $10 million per single event and must provide a copy of their certificate of currency with their application and otherwise on Council’s request.
15.3 Stallholders who do not provide Council with a copy of their certificate(s) of currency for the insurances referred to in clauses 15.1 and 15.2 will not be permitted to trade at the market.
15.4 Stallholders acknowledge and agree that they are responsible for insuring their own property and equipment (including products) and are responsible for maintaining appropriate insurances for their staff, volunteers and contractors.
- DAMAGE AND THEFT
The stallholder is entirely responsible for any damage to or theft of its property resulting from or related to the use of its stall and the market. Stallholders acknowledge and agree that Council accepts no liability in this regard.
- PRODUCT REPRESENTATIONS
Council accepts no liability for any representations made by the stallholder in relation to its products.
Stallholders release, hold harmless, indemnify and continue to indemnify Council, its Councillors, employees, agents and contractors against all claims arising in connection with a breach or purported breach of these terms and conditions, including, without limitation, any infringement or potential infringement of third party intellectual property rights.
- NO RELATIONSHIP
Nothing in these terms and conditions or in the conduct of Council and the stallholder will create a relationship of agency, partnership, employer and employee or joint venture between the stallholder and Council.
- NO REPRESENTATION
Council makes no representation as to the minimum level of sales or profitability the stallholder may enjoy during the market.
- WITHDRAWAL AND CANCELLATION
21.1 Successful applicants may forfeit their stall by notifying Council’s Market Manager using the contact details provided by Council.
21.2 Stallholders must trade at the market regardless of the weather conditions unless Council deems it unsafe to do so and notifies the stallholder accordingly.
21.3 Council reserves the right to change the market’s trading hours (including closing the market entirely). If Council makes such a change or amendment, Council accepts no liability for any costs incurred by the stallholder in anticipation of the market.
If Council becomes aware of a breach of any of these terms and conditions which, in the reasonable opinion of Council, is not capable of remedy, the stallholder will not be permitted to trade, or continue to trade, at the market.
23.1 Stallholders must follow all reasonable directions of Council officers and contractors in connection with their stall and/or the market.
23.2 Council reserves the right to change or modify these terms and conditions at any time.