Firefly Night Market

Get involved: Community EOIs are now open!

We're thrilled to offer some opportunities for community groups to showcase their talents and initiatives at Firefly 2024. Don't miss this chance to be a part of this event!  We are keen to hear from you if you would like to perform or run an activity.

Community Group Expressions of Interest close at 5pm Friday 31 May.

EOI FOR COMMUNITY GROUPS FORM

Applications for stallholders are now open!

If you’re a local maker, artisan, designer, grower or entrepreneur we’d love to hear from you.

This family-friendly market prioritises artisan and ethically sourced products.

Please carefully read though the stallholder information and Terms and Conditions and apply via the link below.

APPLY HERE
 

Privacy Statement

Your personal information is being collected by Wyndham City Council, through That’s Mine Markets and their use of the third party software Issimo for the purpose of administering your application to participate in the Firefly Night Market.  Any information you submit as part of your application will be stored and processed by Council, via third party software Issimo, in accordance with the  Firefly Night Market Terms and Conditions. By applying to participate in the Firefly Night Market you agree to your personal information being stored, used, disclosed and published in accordance with the Firefly Night Market as stated in the Terms and Conditions. Your personal information will be handled in accordance with the Privacy and Data Protection Act 2014 (Vic).For further information on how your personal information is handled, visit Council’s Privacy Policy and Issimo's Privacy Policy.

TERMS AND CONDITIONS

Firefly Night MarketTerms and Conditions

By submitting an application for a stall at the the Firefly Night Market at Penrose Place from 3:00pm to 9:00pm on 7 July 2024 (‘market’) you agree to be bound by these terms and conditions.

These terms and conditions should be read in conjunction with other documents and information relating to the market, including your application form and the information made available on Council’s website.

Submission of an application does not guarantee a stall allocation.  Successful applicants will be notified using the contact details provided in their application form.

1. APPLICANTS

   1.1 Applicants must:

                    a) be aged 18 years or above;

                    b) hold a current active ABN; and

                    c) live, work or study in, or otherwise have a connection to, Tarneit, or more broadly, Wyndham.

          1.2 Council staff, Councillors, That’s Mine Events employees and their immediate families are ineligible to apply.

2. APPLICATIONS

   2.1 To apply to be a stallholder, you must submit a properly completed application form between 12:00pm on 15 May 2024 and 12:00pm on 1 June 2024.  Applications received outside of this period may not be accepted.

   2.2 You agree to immediately notify Council of any changes to your application, including the request to withdraw your application, by emailing tarneit@wyndham.vic.gov.au.

         2.3 Council accepts no responsibility for late, lost, incomplete, invalid or corrupt applications.
 

3. ASSESSMENT OF APPLICATIONS

Applications will be assessed by Council officers and/or Council’s Market Manager in accordance with the Firefly Night Market Criteria.

4. SUCCESSFUL APPLICANTS

Council's Market Manager will contact successful applicants by email and advise them of their stall allocation, the products that they will be permitted to sell, and provide payment details for their site fees.  Subject to the payment of their site fee, the stallholder’s stall allocation will be confirmed and they will be permitted to operate at the market.

5. HOURS OF OPERATION

   5.1 Stallholders must arrive on site between 12:00-2:30pm on the market day to undergo an induction and to set up their stall.  At the conclusion of the market, stallholders must pack down their stall and vacate the site by 9:45pm.

   5.2 Stallholders must be present at their stall and ensure that their stall is operational at all times during the market.
    

6. STALLS

   6.1 Council will provide each stallholder with the equipment and furniture applicable to their site allocation (if any).  Stallholders must bring any additional furniture, such as additional tables and chairs, and all styling equipment that they require to operate their stall.  All electrical equipment must have a current test and tag certification in accordance with AS 3760.  Any electrical equipment which has not been tested and tagged must not be used.

   6.2 Vehicle access to the market site will be available during set up and pack down only.

   6.3 Stallholders must keep their stalls clean, tidy, free from rubbish and other hazards and well presented at all times.

          6.4 Stallholders are responsible for the removal and disposal of their rubbish and waste from the market.  Stallholders must not use the public bins at the market to dispose of rubbish.

​​​​​​​         6.5 Stallholders must ensure that their stall does not exceed the boundaries of their designated stall area.

​​​​​​​         6.6 Stallholders must be courteous to members of the public, other stallholders and Council’s officers and contractors.  Stallholders agree to conduct themselves in a manner that upholds Council’s values and reflects prevailing community standards.​​​​​​​

7. PRODUCTS

   7.1 Stallholders must ensure that their products comply with Council’s Single Use Plastic Policy.

   7.2 ​​​​​​​Stallholders warrant that their products do not infringe a third party’s copyright or intellectual property rights.

​​​​​​​         7.3 Stallholders must ensure that they have sufficient product stock to sell at the market.

​​​​​​​         7.4 Stallholders acknowledge and agree that they should not leave their products unattended.  Stallholders further acknowledge and agree that any products left unattended are left entirely at their own risk.

8. FOOD AND DRINK

   8.1 Where the stallholder’s products include food and/or drinks, the stallholder must:

          a) be registered with Foodtrader (foodtrader..vic.gov.au) and must:

               (i) provide their registration details with their application; and

               (ii) lodge a Statement of Trade with Council on Foodtrader at least 5 days prior to the day of the market;

           b) provide a copy of their proposed menu with their application which clearly identifies the items that cater to dietary requirements or contain allergens;

           c) ensure their stall is equipped with:

               (i) hand washing facilities including warm water, liquid soap and paper towels;

               (ii) chemical sanitiser for cleaning all food contact surfaces, including equipment and utensils;

               (iii) storage for all food products, including hot and cold storage to prevent contamination; and

               (iv) digital probe thermometer for any cooked food or food stored under temperature control;

            d) where possible, use compostable or recyclable items to serve food and restrict the use of plastic and packaging to minimise waste.

​​​​​​​          8.2 Stallholders who have not registered with Foodtrader or submitted a Statement of Trade will not be permitted to operate at the market.

9. SALES

   9.1 Stallholders are entirely responsible for the sale of their products at their stall and must provide their own electronic payment system as required.

   9.2 Stallholders must only sell the products specified in their application, or as otherwise advised by Council and/or Council’s Market Manager.  Stallholders may only sell additional products with Council’s prior approval.

   9.3 ​​​​​​​Council reserves the right to require that certain items or products be removed from sale and/or display.

   9.4 ​​​​​​​Stallholders must not conduct any lotteries, raffles or competitions without obtaining Council’s prior written consent.
    

10. SIGNAGE

Stallholders must ensure that any signage displayed at their stall is not placed outside of their allocated stall area and is sufficiently weighted.  Council and/or Council’s Market Manager reserve the right to remove any signage that is outside of a stallholder’s allocated stall area or is otherwise deemed inappropriate for display.

11. HEALTH AND SAFETY

    11.1 Stallholders must comply with all laws, rules and regulations applicable to the stallholder, their stall and the market.

    11.2 ​​​​​​​Stallholders must notify Council officers and/or Council’s Market Manager of any incident, accident, injury or damage that occurs at its stall or at the market, as soon as is reasonably possible in the circumstances.
     

12. PROMOTION

    12.1 You acknowledge and agree that Council may use the information provided in your application to create a stallholder profile about you and your products, to be published on Council’s website and social media pages for the purpose of promoting your stall at the market and/or the market generally.

    12.2 ​​​​​​​Where you have provided details of your Facebook and/or Instagram account, you acknowledge and agree that Council may tag those account(s) in your stallholder profile and/or public posts on its social media pages in connection with your stall at the market and/or the market generally.

    12.3 ​​​​​​​You warrant that the logo and/or photographs provided with your application (if any) do not infringe a third party’s copyright or intellectual property rights, and you grant Council a perpetual, irrevocable, transferable and royalty-free licence to use and publish your logo and/or photographs (in whole or in part) in any forum or format for the purpose of promoting your stall at the market and/or the market generally.
     

13. PHOTOGRAPHY

Stallholders must not photograph, film, live stream or otherwise record their stall or the market without obtaining Council’s prior consent, such consent not to be unreasonably withheld.

14. INSURANCE

    14.1 Stallholders must hold and maintain public liability insurance in a minimum sum of $10 million per single event and must provide a copy of their certificate of currency with their application and otherwise on Council’s request.

    14.2 ​​​​​​​Stallholders who sell beauty products, bath products and/or toys must hold and maintain product liability insurance in a minimum sum of $10 million per single event and must provide a copy of their certificate of currency with their application and otherwise on Council’s request.

    14.3 ​​​​​​​Stallholders who do not provide Council with a copy of their certificate(s) of currency for the insurances referred to in clauses 14.1 and 14.2 will not be permitted to trade at the market.

    14.4 ​​​​​​​Stallholders acknowledge and agree that they are responsible for insuring their own property and equipment (including products) and are responsible for maintaining appropriate insurances for their staff, volunteers and contractors.
     

15. DAMAGE AND THEFT

The stallholder is entirely responsible for any damage to or theft of its property resulting from or related to the use of its stall and the market.  Stallholders acknowledge and agree that Council accepts no liability in this regard.

16. PRODUCT REPRESENTATIONS

Council accepts no liability for any representations made by the stallholder in relation to its products.

17. INDEMNITY

Stallholders release, hold harmless, indemnify and continue to indemnify Council, its Councillors, employees, agents and contractors against all claims arising in connection with a breach or purported breach of these terms and conditions, including, without limitation, any infringement or potential infringement of third party intellectual property rights.

18. NO RELATIONSHIP

Nothing in these terms and conditions or in the conduct of Council and the stallholder will create a relationship of agency, partnership, employer and employee or joint venture between the stallholder and Council.

19. NO REPRESENTATION

Council makes no representation as to the minimum level of sales or profitability the stallholder may enjoy during the market.

20. WITHDRAWAL AND CANCELLATION

    20.1 Successful applicants may forfeit their stall by notifying Council’s Market Manager using the contact details provided by Council.  

    20.2​​​​​​​Stallholders must trade at the market regardless of the weather conditions unless Council deems it unsafe to do so and notifies the stallholder accordingly.

    20.3 ​​​​​​​Council reserves the right to change the market’s trading hours (including closing the market entirely).  If Council makes such a change or amendment, Council accepts no liability for any costs incurred by the stallholder in anticipation of  the market.
     

21. BREACH

If Council becomes aware of a breach of any of these terms and conditions which, in the reasonable opinion of Council, is not capable of remedy, the stallholder will not be permitted to trade, or continue to trade, at the market.
 

22. GENERAL

    22.1 Stallholders must follow all reasonable directions of Council’s officers and contractors in connection with their stall and/or the market.

    22.2 ​​​​​​​Council reserves the right to change or modify these terms and conditions at any time.

Why sponsor Firefly Night Market?

Firefly Night Market is an award-winning event (Best Small Event, Australian Event Awards 2023) and largest event run in Tarneit by Wyndham City. An idea conceived by local community leader, and delivered in collaboration with various local stakeholders, this new event attracted a crowd of 18,000 in 2024.

This free Wyndham City event is delivered as part of the Tarneit Suburban Revitalisation program in partnership with the Victorian Government.

There are 6 sponsorship packages available with different amounts:

Stall Package - $4,000 (2 available)

Signage Package - $3,000 (2 available)

Stage Package - $1,000 (2 available)

Sky’s The Limit Sponsorship Package - $10,000+ (1 available)

If you would like to express your interest for sponsorship Firefly Night Market, please fill out this form.