The Enrolment Process

  1. Download the Enrolment Application Form from the Wyndham City website or collect a copy from the Wyndham Civic Centre, any Wyndham City Kindergarten or Community Hubs located at Point Cook, Tarneit and Wyndham Vale Community Centres.
  2. Complete all relevant personal details on the Enrolment Application Form. Only parents or legal guardians can sign the Enrolment Application Form. Proof of legal guardianship must be provided with the Enrolment Application Form.
  3. Choose your preferences on the sheet provided in number order. Start with number 1 for your most preferred group. You can select up to 4 preferences only. Please note that Wyndham City cannot guarantee your first preference of session or location and you should only indicate preferences you would be willing to accept. Click here to view a map of Wyndham City Kindergartens 
  4. Sign and return your completed Enrolment Application Form with the $40 Application Fee and a copy of your child’s birth certificate and other supporting documentation:
    • By email to kinderenrolments@wyndham.vic.gov.au. You will be contacted once received for your application fee payment to be paid via credit card over the phone. 
    • In person at the Civic Centre, 45 Princes Highway, Werribee
    • By mail to Kindergarten Enrolment Officer, Wyndham City Council, P.O. Box 197, Werribee, VIC 3030. Attach a cheque or money order for application fee made out to Wyndham City Council. Do not send cash.

The application must be submitted by 28 April to be considered for first round offers.

  1. The Central Enrolment System allocates places according to Council’s priority of access criteria
  2. First round offers will be mailed to families by the end of June. You must respond to a first round offer within 7 days to confirm whether you wish to accept the place or would rather wait for a place in another Kindergarten or group.  Parents or representatives must be contactable by Wyndham City at all times. Failure to respond may result in the offer being cancelled.
  3. If there are no suitable vacancies, your child will remain on a waiting list until a place becomes available at one of your preferences.
  4. Attendance at Kindergarten in the first week confirms the uptake of your child’s place at that Kindergarten. Failure to attend Kindergarten, failure to contact the Kindergarten in your child’s absence, or un-contactable by the Kindergarten may result in your child’s place being cancelled

Priority Of Access Criteria

In accordance with The Kindergarten Guide, the Department of Education and Training’s (DET) funding criteria, Wyndham City has developed an enrolment policy that:

  • Promotes fair and equitable access to Kindergarten programs
  • Supports all eligible children to access a Kindergarten program, including those who face barriers to participation
  • Does not inadvertently present barriers to participation

A points-based weighting system is used to allocate places. Preference will be given to enrolments received prior to the first round enrolment closing date in the following order:

  1. Child is eligible for a second year of funded kindergarten
  2. Sibling/s attended the first preference kindergarten in the last three years (or it was their first preference)
  3. Child has attended a three year old program on the same site as the four year old service
  4. Home address falls within the same suburb as the first preference kindergarten
  5. Family lives, works, studies or attends child care in Wyndham.

Where two or more children have the same points value, the Central Enrolment System will allocate randomly.

Wyndham City reserves the right to consider factors such as group size, group dynamics and other special considerations when allocating places to families in order to act in the best interest of all children and families.

Late Applications

Applications submitted after 28 April are considered late applications and will not be included in the first round of allocations.

All applications will be included in subsequent allocation rounds, with a higher priority (or points value) given to applications received by the first round cut off of 28 April.

Reserved Places for High Priority Children

DET specifies that enrolment policies must assist children at risk of disadvantage to access a funded kindergarten program. It defines ‘high priority children’ as follows:

  • Children at risk of abuse or neglect
  • Children of Aboriginal and/or Torres Strait Islander descent
  • Children with additional needs, defined as children:
    • Who require additional assistance in order to fully participate in the kindergarten program
    • Who require a combination of services which are individually planned
    • Who have an identified specific disability or developmental delay

Two places per group will be reserved until end of October to accommodate ‘high priority children’ who do not receive a place in accordance with the standard priority of access process outlined above.

Wyndham City will endeavour to provide a funded kindergarten place to all ‘high priority children’. However, this may not be at their preferred kindergarten group. After these places are released, any vacant reserved places will be made available to eligible families on the waiting list as per the standard priority of access allocation process.

Supporting Documentation- Proof Of Birth, Residency Or Study/Work In Wyndham

The following documentation must be provided with your Enrolment Application Form:

Proof of Date of Birth

One of the following legal forms of proof of date of birth must be provided/sighted:

  • Your child’s Birth Certificate
  • Your child’s Passport

Proof of Residency

For residents, proof of residency in Wyndham must be provided in one of the following ways:

  • Copy of a Rates Notice (issued within the last 12 months)
  • Copy of the relevant building permit if you are moving to Wyndham
  • Copy of a tenancy agreement or utility bill (issued within the last 3 months)
  • Copy of a current Health Care Card displaying current address

Proof or working, studying, or using childcare in Wyndham

For non-residents of Wyndham, enrolment applications can be submitted with some proof of working, studying or using childcare in Wyndham for a minimum of three days per week. Proof can be provided in the following ways:

  • Copy of a payslip/letter from employer
  • Copy of a school/university enrolment
  • Copy of a childcare payment receipt or Childcare Benefit letter from Centrelink

N.B. Other families may apply, but should note that residents, ratepayers or families who work, study or use childcare in Wyndham will be given priority to access Kindergarten places.

Other Relevant Documentation

The following forms of documentation may be provided for ‘high priority children’:

  • Referral or letter from Child Protection, Child FIRST/Family Services, Maternal and Child Health Nurse
  • Proof of attendance at Early Start Kindergarten
  • Approval for Kindergarten Inclusion Support Package
  • Referral or letter from a doctor, Early Intervention Service, other specialist agencies, a Maternal and Child Health Nurse or Enhanced Home Visiting Nurse in regard to additional needs or significant medical conditions
  • Child Disability Health Care Card

Responding To An Offer

The Kindergarten Enrolment System allocates places according to the priority of access criteria. If you are allocated a place at one of your preferences, you will receive an email with your offer and you are required to take action by doing one of the following within 7 days:

  • Accept – if you are happy with the offer, simply choose to accept it
  • Accept and Wait – if you receive an offer lower than your first preference, you can accept this place and opt to remain on the waiting list for a higher preference (The cut off date for Accept and Wait is the September. At that point in time you will need to accept your current offer or decline the current offer and place your child back on the waitlist)
  • Decline and Wait – if you do not wish to accept the place you are offered, you may decline the place and remain on the waiting list for your other preferences
  • Cancel – if you decide you do not wish to attend a Wyndham City Kindergarten at all, you may cancel your application and you will be removed from the waiting list altogether

If a response to an offer is not received by the due date, your child’s name will be removed from the Central Enrolment System and the place offered to the next family on the waiting list.

Waiting List

Where the system is unable to allocate a child a place, they will be placed on the waiting list until a place becomes available for them at one of their preferences.

A child’s position on the waiting list is constantly changing, depending upon factors such as new applications and whether other families accept places or whether they choose to transfer or cancel and go back on the waiting list.

Modifications To Your Original Application

Families may advise the Early Education and Care Services Planning and Operations Team by telephone, in writing or in person as to any change to their original application details. It is your responsibility to ensure all contact and other details are correct.

Changes to preferences of Kindergarten group and hours can be made at any time prior to allocation. You may change all preferences to suit any change in needs.

Cancellations

Families must notify Early Education and Care Services Planning and Operations Team on 9742 8147 of their intention to leave the service. If the Planning and Operations Team is not informed, fees will continue to be generated for that place.

Please note that if you cancel your kindergarten application and subsequently decide to re-enrol, you will need to notify the Planning and Operations Team on 9742 8147 to reinstate your application. The application will return to the waiting list and will be processed as a new application, with points assigned according to your status as at your new lodgment date.  The normal processing fee of $40 will be waived.

Additional And High Support Needs

Families should provide details of any diagnosed additional needs or medical requirements in the relevant sections of the Enrolment Application Form, and are encouraged to attach any supporting documentation.

The Kindergarten Inclusion Support Service (KIS) offers supplementary assistance to Kindergartens to support the inclusion of children with additional needs in the Kindergarten program. Applications are made by the Kindergarten teacher in consultation with parents, early childhood intervention agencies and Preschool Field Officers.

Applications are made in September of the year prior to the child starting Kindergarten and a strict criterion exists for an application to be made.

Second Year Of Funded Kindergarten

It is recognised that some children may benefit from a second year of funded Kindergarten prior to commencing school, and teachers will use guidelines to assess children who may benefit. Children who have been assessed by the teacher as having delayed development in two or more of the five developmental areas (examples are speech and social relationships) may be eligible for a second year of funded Kindergarten. Applications are sent to the Department of Education and Training (DET) for second year funding approval.  DET will write to parents during Term 4 advising them whether their application is approved.

Where an application for a second year of funded Kindergarten is not approved by DET, the child will not be eligible to enrol for a second year at a Wyndham City Kindergarten.

Should your child meet the criteria for a second year, a new Enrolment Application Form (different colour for second year children) must be obtained, approved, dated and signed by the teacher for the following year. In order to obtain a second year, parents/ guardians must complete the form, provide proof of date of birth and pay the Application Fee. This form must be submitted by the enrolment closing date of 28 April for first round offers.

Fees

Families are required to pay a non-refundable Application Fee of $40 when submitting their enrolment application form, including applications for a second year of Kindergarten.

Where applications are submitted for twins, triplets or siblings in the same year, a single payment of $40 will be accepted, provided the application forms are submitted at the same time.

Kindergarten Term Fees

Kindergarten fees are compulsory and payment must be made by the due date. If fees are not paid by the due date, the Kindergarten place may be suspended or forfeited.  The Kindergarten fee amounts can be found on the Enrolment Application Form, and may be paid upfront yearly or by term.

Once your child is enrolled, you will receive an invoice for the first term. Families who are allocated a place in the first round of enrolments will receive their Term 1 invoice by the end of October.

Payment Options

Term Fees can be paid in the following ways:

  • In person (EFTPOS, cash, credit card, cheque, money order) at the Civic Centre, 45 Princes Highway, Werribee
  • By mail (cheque or money order made payable to Wyndham City Council) with a copy of the invoice addressed to Kindergarten Enrolments, Wyndham City Council, P.O. Box 197, Werribee, VIC 3030
  • Over the phone via credit card by calling 9742 0777
  • Via BPAY, the number for which can be found on your invoice

Kindergarten Fee Subsidy

Each year the State Government provides Council with an annual Kindergarten Fee Subsidy (subject to availability of funds) towards reducing fees for families who meet the following criteria:

The child individually holds, or has a parent or guardian who holds one of the following:

  • Commonwealth Health Care Card
  • Commonwealth Pensioner Concession Card
  • Department of Veterans’ Affairs Gold Card or White Card
  • Refugee Visa (subclass 200)
  • In-Country Special Humanitarian Visa (subclass 201)
  • Global Special Humanitarian Visa (subclass 202)
  • Temporary Humanitarian Concern Visa (subclass 786)
  • Protection Visa (subclass 866)
  • Emergency Rescue Visa (subclass 203)
  • Woman at Risk Visa (subclass 204)
  • Bridging Visas A-E

or the child:

  • is identified on the birth certificate as a triplet or quadruplet, and
  • the other two or three children on the birth certificate are attending Kindergarten in the same year

or the child:

  • is identified by a parent, carer or legal guardian as being Aboriginal or Torres Strait Islander

and the family

  • does not have ‘approved’ Commonwealth Child Care Benefit applied to the fee paid for the time spent in the funded Kindergarten program.

The subsidy amounts offered by the State Government cover the entire cost of a 15 hour group. Therefore, eligible families will not be required to pay fees.  An invoice will not be issued to families who receive the Kindergarten Fee Subsidy. Subsidy Card holders must provide a copy of their current Health Care Card, Pension Card, approved Visa or other relevant documentation with their Enrolment Application Form.  Eligible families can apply for the subsidy by completing the relevant sections on the Enrolment Application Form and will then be credited the subsidy amount towards terms fees. Council must have a current copy of your card to process the subsidy rebate. Please ensure you provide a copy of your new card as soon as your old one expires to ensure you are not invoiced for the full term fees. Any parent or child who becomes eligible for a Health Care Card or Pension Card at any time throughout the year should immediately provide a copy of the new card to gain approval to receive the Government rebates.

Discounts for Multiple Births

Council provides a reduction in Kindergarten Fees for families enrolling more than one child in the same year. These children do not have to be twins, but can be two siblings attending in the same year.

Families with two children will be charged full fees for the first child and half fees for the second child.  Where there is a third or fourth child, these children will not be charged a fee.

Non Payment of Fees

If fees are not paid by the due date, the Kindergarten place may be suspended or forfeited. Council will enforce a debt collection process to recover outstanding fees.

Places will not be allocated to children if there is a debt outstanding for the family to Wyndham City Kindergarten Services.

Payment Plans

Council will assist children from families struggling with financial hardship to attend Kindergarten, where required, by ensuring payment plans are available and that they have access to available support from Early Learning Association Australia (ELAA) funding to ensure the child’s ongoing participation at Kindergarten. Please call the Early Education and Care Fee Recovery Officer on 8734 5460 should you wish to discuss a payment plan option.

Child Care Benefit (CCB)

All Wyndham City managed Kindergartens are registered with the Family Assistance Office as a Registered Care provider. This is an Australian Government incentive to pass on a Child Care Benefit (CCB) to families as a reduction in fees. Families should check their eligibility with Centrelink prior to requesting a receipt from Council, which can be issued at the end of each term or preferably at the end of the year to make the claim. Families receiving the Kindergarten Fee Subsidy are not eligible for the CCB.

Early Entry

Children who are less than four years of age by 30 April in the year they are to attend a Kindergarten program may lodge an Enrolment Application if a request for early entry to school has been submitted to the DET regional office or to the relevant non-government school. A copy of the written request must be attached with the application. 

However, it is important for parents/guardians to note that most applications for early school entry are unsuccessful. Children granted early entry to kindergarten are not eligible for a second year of funded kindergarten in the following year if the child does not attend school, as specified in the DET funding criteria, and Wyndham City does not accept self-funded applications.

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