Members of the public are welcome to attend Council meetings which are held at Wyndham Civic Centre - Function Centre, 45 Princes Highway, Werribee (Melways Ref: Map 206 B7)
At Ordinary Meetings, Councillors vote on recommendations included in reports prepared by Council officers, propose motions, accept petitions from the community and answer written questions with notice from the public gallery.
Special Council Meetings are also occasionally scheduled for urgent matters or for the annual election of the Mayor. These meetings are also open to the public.
The meetings consider items relating to financial matters, planning permit applications, Council policy, contractual and tender evaluation issues and Council staffing issues.
Commencing in April 2017, all Ordinary Council and Special Council Meetings will be recorded to provide greater access for those residents who are not able to attend meetings in person.
Meetings will be live-streamed via the Wyndham City website and a copy of the recording will remain available for download on the Wyndham City website for a period of no less than 12 months.
As per Section 89(2) of the Local Government Act 1989, this does not include meetings or those parts of meetings that are closed to the public.
For more information, please refer to Wyndham’s Audio-Visual Recording of Council Meetings Policy 2017.
Council Meeting Dates
|Tuesday 7 February 2017||Ordinary Council Meeting||7.30pm|
|Tuesday 7 March 2017||Ordinary Council Meeting||7pm|
|Tuesday 4 April 2017||Ordinary Council Meeting||7pm||View meeting|
|Tuesday 2 May 2017||Ordinary Council Meeting||7pm||View meeting|
|Tuesday 13 June 2017||
Special Council Meeting
Hearing of submissions on the Draft Integrated City Plan 2017-2021 & Budget 2017/18.
Ordinary Council Meeting
8pm or on the conclusion of the Special Council Meeting
|Tuesday 27 June 2017||
Ordinary Council Meeting
Adoption of the Integrated City Plan 2017-2021 & Budget 2017/18
|Tuesday 4 July 2017||Ordinary Council Meeting||7pm||View meeting|
|Tuesday 1 August 2017||Ordinary Council Meeting||7pm|
|Tuesday 5 September 2017||Ordinary Council Meeting||7pm|
|Tuesday 19 September 2017||
Special Council Meeting
Financial Reports for Year ended 30 June 2017
|Tuesday 3 October 2017||Ordinary Council Meeting||7pm|
|Wednesday 8 November 2017||Ordinary Council Meeting||7pm|
|Wednesday 15 November 2017||Statutory Council Meeting||7pm|
|Tuesday 5 December 2017||Ordinary Council Meeting||7pm|
Recording of Council Meetings
Under Governance Local Law 2013, it is an offence for an external party to record Council Meetings without the prior permission of the Chief Executive Officer.
You can request permission to record a Council Meeting
You need to download, complete and submit a request form:
A petition is a request from members of the public for information or action in relation to a particular matter.
Council has two types of petitions:
- Petitions With Notice received before midday 5 working days prior to a meeting, and
- Petitions Without Notice received after midday 5 working days prior to a meeting
Type of petition
The type of petition will influence how responses are provided, as outlined below.
Rules applying to Petitions
A written petition to the Council must be in accordance with the Guidelines for Petitions which are incorporated by reference as Schedule 2 of the Governance Local Law 2013 and the Guidelines for Petitions 2013. Council’s Meeting Procedure Protocol 2013 contains other rules about how Petitions are handled during Ordinary Council Meetings.
Responses to Petitions
If a petition is signed by more than 15 people, it will be listed for a report at the next Council Meeting. If it is signed by less than 15 people, a written response will be provided after the Meeting by the CEO and copies made available to the Councillors prior to sending.
(a) A petition with notice will be responded to in a report submitted to the Meeting which will also be included in the minutes of the Meeting, and
(b) A petition without notice will be read to the Meeting by the Chairperson but will not be responded to in a report at the Meeting.
For further information or assistance complete the Guidelines for Petitions form and email this form to email@example.com or call us on 9742 0818.
This information can be translated by contacting Translating and Interpreting Services on 131 450 and asking to be connected to Wyndham City on 9742 0777.
Public Question Time
Wyndham City has made provision in the Business Agenda of each Ordinary Meeting of Council, to hold a Public Question Time session. There are rules governing the conduct of Public Question Time. The rules are outlined in Clause 25 of the Meeting Procedure Protocol 2013.
Maximum number of questions
You can lodge a maximum of two questions. Note that a maximum of two questions is permitted on each agenda item, unless at the discretion of the Chairperson.
Time limit for lodging a question
Questions must be submitted in the box provided in the Council Chamber no later than the commencement of each Council Meeting. The earlier a question is lodged with Council the more likely that considered responses can be provided on the night of the meeting. As a guide, we recommend you lodge your question no later than midday on the day of the meeting.
Lodging a question
You need to download, complete and submit a Public Question Time Form. Make sure you read and understand the Public Question Time Guidelines before you complete and submit the form.
You can submit the Public Question Time Form in the following ways:
- Deliver to Wyndham Civic Centre, 45 Princes Highway, Werribee
- Mail to PO Box 197, Werribee 3030
- Email to firstname.lastname@example.org
Appointment of Community Representatives to the Wyndham City Portfolio Committees
In January 2017, Wyndham City sought nominations from community representatives to join its twelve newly-established Portfolio Committees.
Following an extensive assessment process, 72 individuals have been recommended for appointment across the twelve Portfolio Committees and were endorsed at the Ordinary Council Meeting on 7 March 2017.
View the Document
For further information regarding Council Meetings in Wyndham City contact the Governance Unit on 9742 0818 or email email@example.com.